### Scheduling reports You can schedule a report so that it runs on a recurring basis. The report is saved as a file (PDF, CSV, or XLS), and you can choose to have it automatically emailed to someone. NOTE You can also use the following alarm actions to run a report: The Send E-mail alarm action can run any WebCTRL® report and attach it to the email. The Write to File alarm action can run any WebCTRL® report and save it as a file. For both alarm actions, the report can be a PDF, HTML, XLS, or CSV file.
Click for details below To schedule a report To manage scheduled reports
#### To schedule a report Click the Reports drop-down arrow, and then select the report that you want to schedule. Click the Schedule button. Enter the information in each field. Click Accept.
Fields | Notes
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Description | Enter a brief description of the report or how this schedule will be used.
Operator | The report will be run based on the selected operator's privileges.
Run report | Define when the report will run by selecting options in the drop-down lists.
At __:__ __ | Enter the time of day that you want the report to run.
Save report as | v7.0 reports can be output as a PDF or CSV file. Preconfigured reports and v6.5 reports can also be output as an XLS file. Select the type of report file that you want. NOTE See Output tab for a description of the PDF options that are available in the Report Editor.
Keep latest | Enter the number of files and Schedule History entries that you want to keep for this report. As a new file or entry is saved, the oldest one is deleted.
Email report | Enter the information needed to email the report each time it runs. NOTE For the WebCTRL® application to email a report, you must define the Email Server configuration on the System Settings > General tab.
#### To manage scheduled reports Click the Reports drop-down arrow, and then select Scheduled Reports. The table shows any report that was scheduled to run.*
Select a schedule and then click... | To...
--- | ---
Edit | Change the report's schedule in the Schedule Editor. NOTE You can also double-click a schedule in the table to open the Schedule Editor.
View History | See when the report ran. Click PDF, CSV, or XLS in the Results column to download the report that was produced. NOTE The XLS option is not available for v7.0 custom reports.
Delete | Remove the schedule. This removes its history and all associated files.
* You can also access this table by going to the System Configuration tree and selecting Scheduled Reports. If a report fails The table below will show a red X and a system alarm will be generated. Select the schedule in the table above, and then click View History. Hold the cursor over the word Failure to see hover text describing what failed.